Privacy Policy

Information we collect

We collect only the information reasonably needed to operate the site, schedule consultations, respond to inquiries, and provide requested resources.

• Information you provide. This may include your name, business email address, phone number, organization, role or discipline, appointment details, and the information you enter in a booking, inquiry, checklist, or Field Notes form.
• Subscription and consent records. Checklist requests are recorded by this website with the request source, campaign attribution when available, and timestamps. Requesting or downloading the checklist does not subscribe you to Field Notes. New Field Notes signups submit first name, email address, and consent directly to Brevo, which manages confirmation, subscription status, and unsubscribe requests. We retain earlier website subscription records separately; they are not automatically imported into Brevo.
• Communications. We retain information you send to us by email, through Microsoft Bookings, or during related business communications.
• Technical and analytics information. Our website, hosting, DNS, security, and analytics providers may process limited technical information such as requested pages, referral source, country, browser, device type, operating system, timestamps, performance measurements, and security or diagnostic events. Cloudflare Web Analytics provides aggregated traffic and performance reporting without using cookies or local storage to identify or track individual visitors over time.

How we use information

We may use personal information to:

• respond to inquiries and administer consultations;
• send scheduling confirmations, reminders, updates, and Teams meeting information;
• provide requested downloads or other business information;
• manage Field Notes subscriptions and send Field Notes to people who have consented;
• operate, secure, troubleshoot, and improve our website and business systems;
• maintain appropriate business records and comply with legal obligations; and
• send occasional business updates where permitted by law, with a way to opt out.

How we disclose information

We do not sell personal information or use it for targeted advertising. We may disclose limited information to service providers that help us operate the business, including Microsoft 365 services such as Bookings, Outlook, and Teams; Cloudflare for DNS, security, and website analytics; Brevo for Field Notes signup forms, consent and subscription management, and email delivery; and providers of website hosting or professional support. These providers process information for the services they provide to us and are subject to their own contractual and legal obligations.

We may also disclose information when reasonably necessary to comply with law, protect rights or safety, investigate misuse, or support a business transaction such as a merger or transfer of assets.

Cookies and analytics technologies

The embedded Field Notes form loads content from Brevo. Brevo may process technical information needed to display and protect the form, in addition to the information you submit. Its privacy policy explains its data practices.

Cloudflare Web Analytics measures aggregate traffic and page-performance information through a JavaScript performance beacon. Cloudflare states that this service does not use cookies, local storage, or fingerprinting to track individual visitors. The site or its service providers may still use technologies necessary for security, access control, diagnostics, or basic site operation. If we later introduce advertising or other nonessential tracking technologies, we will update this policy and provide choices where required.

Retention and security

We keep personal information only as long as reasonably necessary for the purposes described above, including business, legal, security, and recordkeeping needs. Active Field Notes subscription information is retained while the subscription remains active. If you unsubscribe, we may retain a limited suppression record so we can honor that request and maintain an appropriate consent history. We use reasonable administrative and technical safeguards appropriate to the information we maintain. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Your choices and privacy rights

You may ask us to access, correct, or delete personal information associated with you, or to stop nontransactional marketing communications. You may unsubscribe from Field Notes at any time using the unsubscribe method included with a message or by contacting us. Depending on where you live and which laws apply, you may have additional rights, including rights to obtain a copy of certain data or appeal a decision about a request. We will verify and respond to requests as required by applicable law.

To make a request, email vito@greenuntilintegration.com. We may retain information that we are legally required or permitted to keep.

Children and international access

Our services are intended for business professionals and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you access the site from outside the United States, your information may be processed in the United States or other locations where our providers operate.

Third-party links and services

Our site may link to third-party websites or services. Their privacy practices are governed by their own policies, and we are not responsible for those practices.

Changes to this policy

We may update this policy as our services or legal obligations change. We will post the revised version here and change the effective date when an update is material.